Production Coordinator

Responsible for performing administrative activities necessary to support the production and delivery of a high annual volume of new single-family and multifamily homes.  Organize and input information into company software programs.  Interact with internal and external contacts to coordinate production activities.  Maintain accurate records of production activities.

Essential Duties:

  • Build assigned projects in company software programs
  • Create and release all production unit purchase orders
  • Coordinate lumber and trim & door bids
  • Record and track all material takeoffs and contract addendums 
  • Process invoices and manual purchase orders as needed to ensure proper coding and costing in a timely manner
  • Originate schedules in company software
  • Produce schedule reports and distributes to various personnel
  • Apply for and pick up permits and temporary releases from local municipalities
  • Create and process work orders for franchise utility installations
  • Assist with the creation, revision, and execution of subcontract agreements
  • Track established budgets and alerts Production Manager to any deviations from established budgets
  • Price options to Sales and work with sales staff to cost and price custom options
  • Maintain current job cost records for review by management
  • Assist with the distribution, collection, and preparation of RFP’s
  • Manage and request rebates through established contracts and rebate companies
  • Purchase materials and services, within contract limits
  • Maintain processes that are consistent with those of other Production Coordinators
  • Assists Production Manager with various tasks as assigned
  • Other miscellaneous duties as assigned

Required Education, Knowledge, Skills and Abilities:

  • Impeccable integrity, drive, positive attitude, and a proven ability to work across departments and teams
  • High School Diploma or GED required; college education preferred.
  • Ability to use multifaceted software applications. Experience with Newstar or similar system preferred
  • Proficiency in Microsoft Office applications (primarily Outlook, Excel, and Word) required
  • Excellent verbal and written communication skills
  • Excellent organizational and record-keeping skills

Physical Requirements: (The physical requirements are those that must be met by an employee to successfully perform the essential functions of this job.)

  • Must be able to sit in a normal seated position for extended periods of time.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.

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